How To Manage Your Virtual Event With Dashboards

Having a complete picture of what's going on during your event can be difficult, especially when you do not have centralized information. This can lead to a bumpy road and your event could suffer costly consequences if action is not taken in a timely manner.

Imagine this scenario: You just launched your event website and registrations are coming in slowly. What do you do? You can request a report from the Marketing team to see how the launch campaign went, or perhaps to see if they can send you the number of website visits.

This can take a while and will force you to rely on others to get the information you need, and most importantly, to take steps to boost the performance of your event. On your event dashboard, you can easily check your event's progress in terms of registration, payment collection, website visits and more.

Follow these screenshots below to see how it's done!

The first section will help you identify the registration behaviour, allowing you to see real-time payment updates, website visits and scheduled meetings (if your event has networking meetings.)

It will also allow you to visualize how you are doing in terms of your payment collection goal through a dynamic graph, as well as the type of audience with the highest registration rate.

DashboardTicket_SalesThe second section is related to Networking meetings and shows updated information on the meetings that have been accepted, rejected and those still awaiting confirmation. Likewise, you can see the prediction of the total registrations, taking into account actual event behaviour.

NetworkingFinally, in the upper right part of this module, you can find a button called "Launch Event Commander", which, when clicked, will display real-time information during your event:


Launch_Event_CommanderAt the top of the screen, you will be able to see how many of the total registrants are in the Virtual Stage at any given moment, as well as how many are participating in activities in "Live Activities".

Event_Commander_General

At the bottom of the screen you'll also find: 

  1. Live Announcements: This is where you can send live messages to all your participants on the Virtual Stage at that moment, through a push notification. People will be able to see your message as a push notification on their respective screens.
  2. Networking: Here you will have an overview of what is happening in networking session, how many meetings are live in "Meetings live now" and likewise, how many participants are in meetings in "Attendees in meetings".

Additionally, by clicking on "View live meetings", you will be able to access much more detailed information about the meetings "In progress" and also, in which of them there is a need for at least one participant "Waiting for attendee."

Event_Commander

Event_Commander_Networking

These quick views are always updated in real time, which is very important when organizing events, as all numbers can change in seconds.

If you'd like to find out more about the Event Commander then reach out to us here

 

Topics: Event Planning

Thomas Davey

Written by Thomas Davey

Copywriter and marketing specialist who enjoys showing the world what can be done with the power of events and some good technology.

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