Universidad de Los Andes takes event reporting time from 3 days to 2 minutes

Ranked as the 4th best university in Latin American and 234th in the world for 2020, the Universidad de Los Andes is one of the most prestigious universities in Colombia. Situated in Bogotá, Colombia the institution is home 25,000 undergraduate and postgraduate students.

The Challenge

Events play a big part in the university’s day to day operations with hundreds of lectures, taster days, concerts, and exhibitions being held every year across the 12 faculties. For this reason, they needed to find a platform that could manage all of their events in one central platform that could be accessed by everyone.

A lack of customization on their previous EMS was making it difficult for the university to deliver a better, more complete attendee experience. They had no way of automating the registration with attendance confirmation, and they had no support for payment and registration which had to be done through a request to IT. This was causing long delays, low autonomy, and a loss of control over the hundreds of events being run at the university.

The Solution

Wanting to provide attendees with a better guest experience, the Universidad de Los Andes looked for a new solution. By using Eventtia as their centralized system for events, they found that they could easily integrate all of the 12 faculties and administrative units into a centralized platform that could be used by multiple users.

Now, the university has taken back control of its events. Well-designed websites have enabled them to better promote their events. Live feedback can be gathered from their events with integrated surveys. And the check-in process is no longer done manually - taking the check-in time from 3 days to 5 minutes. Eventtia handles all payments. Moreover, the whole event cycle is automated, which means that more time can be spent on providing a better attendee experience.

Eventtia has given the university real insight into all of its events data, through important metrics and reports. Previously all of the data for reports would need to be extracted manually which would take anything between 3 days to a month to create. Now, all of this information can be accessed within 2 minutes from Eventtia.

 

Topics: Case Studies

Thomas Davey

Written by Thomas Davey

Copywriter and marketing specialist who enjoys showing the world what can be done with the power of events and some good technology.

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