Confidentiality and data protection policy Eventtia

1. Data Controllers & Applicable Law

As noted above, Eventtia operates through different entities. The entity responsible and the applicable law depend on your location:

Location of User Entity Responsible Applicable Law
United States & All Other Countries Eventtia Inc. (USA) US law (including CCPA in California)
European Union Eventtia OÜ (Estonia) EU General Data Protection Regulation (GDPR)
Colombia Eventtia SAS (Colombia) Colombian Habeas Data Law
Mexico Open Doors Software S.A. de C.V. (Mexico) Mexican Federal Law on Protection of Personal Data

2. What Personal Data We Collect

a. Connection data – IP address, device info, logs, cookies.

b. Identification data – name, email, phone, company, account info.

c. Event data – registration info, participation, feedback, tasks.

d. Children’s data – only when provided by event organizers. Children do not use Eventtia directly (see Section 7 below).

3. Purposes & Legal Bases

  • Service delivery – managing your account and enabling event participation (contract).

  • Administration & communication – updates, security alerts (contract + legitimate interest).

  • Improvement – analyzing usage to improve UX (legitimate interest).

  • Marketing – emails, cookies, personalized ads (consent).

  • Event processing – acting as processor on behalf of organizers (contract).

4. Access & Sharing

  • Eventtia staff (only as needed).

  • Event organizers (controllers for their event data).

  • Service providers (hosting, payment, communications).

  • Legal authorities if required.

5. Data Hosting & Transfers

Location of User Where Data is Hosted Notes
European Union (EU) European Union All personal data of EU users is hosted within the EU and not transferred outside the EU, except to validated sub-processors under appropriate safeguards.
Outside the EU United States Personal data of users located outside the EU is hosted in the United States, with transfers only to validated sub-processors under appropriate safeguards.

Additional Information

  • Eventtia only works with validated sub-processors who meet security and privacy requirements.

  • A list of current sub-processors is available upon request at: help@eventtia.com

  • All international transfers are protected by Standard Contractual Clauses (SCCs) or equivalent safeguards, as required by applicable law.

6. Retention

  • Account data: kept as long as your account is active.

  • Event data: retained as instructed by the event organizer.

  • Cookies: kept 13–25 months depending on type.

  • When data is no longer needed, it is securely deleted.

7. Children’s Data

Eventtia may process personal data of children only when provided by event organizers.

  • Children do not use the Applications directly.

  • The responsibility for obtaining parental consent lies with the event organizer (controller).

  • Eventtia acts solely as processor in these cases.

8. Your Rights

Depending on applicable law, you may request:

  • Access, rectification, deletion.

  • Restriction or objection.

  • Portability.

  • Consent withdrawal.

  • Post-mortem instructions (in some jurisdictions).

Complaints may be addressed to local data protection authorities (e.g., CNIL in France, FTC in the US, SIC in Colombia, INAI in Mexico).

9. Cookies

  • Necessary cookies – site functionality.

  • Analytics cookies – Google Analytics, with consent.

  • Advertising cookies – personalized ads, with consent. (You can manage cookies via your browser or our cookie banner.)

How to deactivate cookies

You can opt to deactivate any cookies that are not needed for the use of the functionalities of our Application, such as the advertising cookies and the audience measurement cookies by disallowing cookies on announcement available in each session.

To deactivate Google Analytics, you can directly access Google’s deactivation page and install the add-on module for browsers that is available at the following address: https://tools.google.com

Please note, however, that your chosen configuration may alter your user experience of the content and services that require the use of cookies.

Instructions for removing cookies from your browser are available (in English) at the following address: http://www.allaboutcookies.org/manage-cookies

10. Security

We use encryption, access controls, and monitoring to protect data. In case of a breach, we will notify you and regulators as required.

11. Contact

Data protection inquiries: help@eventtia.com

12. Last Updated

September 16th 2025