Please read this confidentiality policy carefully to understand how your personal data is gathered, processed and stored when you use this web site and the Eventtia web application (together the “Application”).
For the purposes of this confidentiality policy, the data controller in charge of processing, gathering and storing your personal data is:
Please note that some of your personal data is processed by Eventtia on behalf of the enterprise or the body that gave you permission to use this Application. This applies for instance to data concerning you and your organisation and/or your participation in the events published by this enterprise or body via our Application. For such data, we shall merely act as a data processor for the enterprise or body involved, which shall then be the data controller.
We therefore urge you to also read the confidentiality policy and the rules that are applicable within that enterprise and/or body in order to understand how your personal data that is gathered by this enterprise and/or body via the Application offered by Eventtia is processed.
What personal data do we gather?
When you access the Application, we gather your connection data, i.e. information that is automatically recorded by our servers when you access the Application or when you use it, whether or not you are registered as a member of the Application.
When you register on the Application, you will be asked to provide a number of elements of personal data that may be used to identify you (such as your name, company, e-mail address, telephone number) and that are needed for the creation of your user account on the Application.
Your identification data may moreover also be gathered when you get in touch with Eventtia by filling in the contact form provided on our web site.
c. Data linked to the events published on our Application
When you use the Application, you may share data linked to your organisation and/or your participation in the events published by the enterprise or the body that gave you permission to use the Application.
This data may involve confirmation of your participation in the event involved or your answers to questionnaires and your feedback on the events in which you took part.
Should you not be a participant but should you be involved in the organisation of the events in question, this data may cover for instance the tasks that were allocated to you in respect of the events in question.
2. For what purposes and on what legal bases do we gather your personal data?
3. Who has access to your personal data?
Your personal data will only be accessible by authorised persons within Eventtia for those purposes that are strictly necessary for their respective duties (such as customer service and technical support).
As pointed out previously, the enterprise and/or the body that gave you permission to use the Application will also have access to your personal data. This enterprise can thus gather your personal data via the Application, for its own purposes, in its capacity as data controller.
In accordance with the applicable European data protection regulations, Eventtia has drawn up and signed with this enterprise or body a data processor agreement that lays down a framework for the management of your personal data by Eventtia on behalf of this enterprise or body.
We may moreover have to share your personal data in the following situations:
We endeavour to secure the personal data of our users adequately and take all useful precautions to protect and to make sure that our hosting company protects the security and the confidentiality of this data, for instance to prevent it from being distorted, damaged or disclosed to unauthorised persons. You will be notified about any security breach affecting you, in strict compliance with the applicable regulations.
All the personal data that we gather from the persons who access our Application in the European Union is hosted in the European Union. We do not transfer the personal data of these persons to third parties based outside the European Union.
All personal data will be destroyed immediately upon closure of your user account on the Application or upon withdrawal of your consent (in which case this shall apply only to any data gathered based on your consent).
Any cookies that are not strictly required for the operation of our Application will be erased thirteen (13) months following their insertion, and the information that is gathered through these cookies will be kept for a term of twenty five (25) months following its gathering.
Any complaints concerning the use of your personal data can also be sent to France’s data protection authority, CNIL, 3 Place de Fontenoy, TSA 80715, 75334 Paris CEDEX, France.
A cookie is a small data file that is transferred to your device (e.g.: your smartphone or your computer) and stored there.
b. How to deactivate cookies
You can opt to deactivate any cookies that are not needed for the use of the functionalities of our Application, such as the advertising cookies and the audience measurement cookies by disallowing cookies on announcement available in each session.
Your browser may also be configured to report the installation of any cookies in your terminal and to prompt you whether to accept or reject them. You may then choose to accept or reject all cookies on a case-by-case basis or to reject them systematically.