Event Marketing & Experience

5 Practical Ways To Use ChatGPT At Your Events

Eventtia
June 10, 2023

Table of Contents

Everybody talks about it. Some are excited about the new business opportunities the new AI product provides. Others, such as copywriters and content creators, seem wary, as it may threaten their professional future. 

Artificial Intelligence (AI) is changing how we work, write, think, and interact, and ChatGPT is one of the most innovative AI tools on the market today. Developed by OpenAI, a leading artificial intelligence research laboratory, ChatGPT is an extensive language model (LLM). 

What does this mean? 

As Nature writes, LLM is a “machine-learning system that autonomously learns from data and can produce sophisticated and seemingly intelligent writing after training on a massive data set of text.” 

In other words, ChatGPT is designed to generate human-like text in response to prompts, allowing for natural language processing and conversation. It can be integrated into different applications, such as chatbots, virtual assistants, and other conversational interfaces.

Everyone Can Use ChatGPT

The ability of ChatGPT to understand natural language and generate human-like text makes it a valuable tool for a range of applications.

For example, journalists can speed up writing new articles, reports, and summaries. Feeding the ChatGPT with relevant data and facts, they can generate accurate texts that can be subsequently introduced in a more extensive body of work. 

On the other hand, customer success teams can use ChatGPT to provide instant and accurate answers to customer queries. This will later translate into saving resources and enhancing their customers’ experience. Companies can train ChatGPT to handle FAQs. Also, they can integrate it into their customer support system to provide 24/7 assistance to their customers.

Entrepreneurs can use ChatGPT for market research and analysis. Since the algorithm can process vast amounts of data, ChatGPT can help entrepreneurs identify patterns, trends, and insights that can inform decision-making. This also includes forecasting sales, predicting customer behavior, and monitoring market trends.

Moreover, ChatGPT can assist lawyers in writing legal documents, contracts, and briefs. This way, they can save time and resources, being able to focus on critical aspects of their work. 

Finally, programmers can use ChatGPT to automate repetitive and time-consuming tasks. Also, they can integrate ChatGPT into development workflows to generate code snippets, boilerplate code, or entire programs. 

The events planning field isn’t an exception. You can also use ChatGPT to run your events successfully. 

How To Plan Events With ChatGPT 

There are five practical ways to get started with ChatGPT when planning your events. Let’s take them one by one: 

→ Idea generation 

Generating ideas is one of the most powerful uses you can give to ChatGTP. This tool can help you identify the main subject of your event, key topics, and sub-topics for your sessions, and even come up with games for your attendees. Let’s give it a try: 

Example #1. Event title ideas 

❓Question: 

I’m running an event for metaverse investors. Give me 10 short event title ideas that will captivate the audience. 

✅ ChatGPT answer: 

  1. Unlocking the Potential of the Metaverse: An Investor’s Perspective
  2. The Future of Virtual Reality and its Impact on Investment
  3. Navigating the Metaverse: Opportunities and Challenges for Investors
  4. Building Wealth in Decentralized Virtual Worlds
  5. The Rise of NFTs: Understanding their Investment Potential
  6. Investing in the Metaverse: An Insider’s Guide
  7. Decoding the Metaverse: Understanding Blockchain and Virtual Ownership
  8. Exploring the Metaverse Ecosystem: Opportunities for Investors
  9. Virtual Real Estate: The Next Frontier for Investment
  10. Reinventing Investing: The Metaverse and Beyond

Example #2. Session topic ideas

❓Question: 

Give me 10 roundtable session ideas for an event on metaverse investors.

✅ ChatGPT answer: 

  1. The Future of Virtual Reality and its Impact on Investment
  2. Decentralized Virtual Worlds and NFTs: Opportunities and Challenges
  3. Blockchain Technology and the Metaverse Ecosystem
  4. Building and Monetizing Virtual Real Estate in the Metaverse
  5. The Ethics of Virtual Ownership and Governance in the Metaverse
  6. The Metaverse User Experience: Understanding User Acquisition Strategies
  7. The Intersection of Gaming, Social Media, and the Metaverse
  8. The Potential of the Metaverse for Business, Marketing, and Advertising
  9. The Future of Work and Remote Collaboration in the Metaverse
  10. The Metaverse and its Implications for Privacy, Security, and Intellectual Property

Example #3. Structure of the event agenda

❓Question: 

Create a one-day agenda for this event.

✅ ChatGPT answer: 

Here is a sample one-day agenda for an event on metaverse investing: 

  • 8:30 AM – 9:30 AM: Registration and Networking
  • 9:30 AM – 10:00 AM: Welcome Address and Opening Remarks
  • 10:00 AM – 11:30 AM: Keynote Speaker: “The Future of Virtual Reality and its Impact on Investment”
  • 11:30 AM – 12:30 PM: Roundtable Session 1: “Decentralized Virtual Worlds and NFTs: Opportunities and Challenges”
  • 12:30 PM – 1:30 PM: Lunch and Networking Break
  • 1:30 PM – 3:00 PM: Roundtable Session 2: “Blockchain Technology and the Metaverse Ecosystem”
  • 3:00 PM – 4:30 PM: Roundtable Session 3: “Building and Monetizing Virtual Real Estate in the Metaverse”
  • 4:30 PM – 5:00 PM: Networking Break
  • 5:00 PM – 6:30 PM: Roundtable Session 4: “The Ethics of Virtual Ownership and Governance in the Metaverse”
  • 6:30 PM – 8:00 PM: Dinner and Networking
  • 8:00 PM – 9:30 PM: Closing Keynote Speaker: “The Metaverse and its Implications for Privacy, Security, and Intellectual Property

Example #4. Ice-breaking games

❓Question: 

Give me 5 ice-breaking game ideas for this event.

✅ ChatGPT answer: 

  1. Virtual Reality Trivia: Participants compete in a trivia game that tests their knowledge of virtual reality and the metaverse.
  2. Virtual Speed Networking: Participants have a set amount of time to virtually meet and network with as many attendees as possible.
  3. Metaverse Escape Room: Participants work together in small groups to solve puzzles and escape a virtual room set in the metaverse.
  4. Virtual Reality Scavenger Hunt: Participants navigate a virtual environment to find and collect virtual items, competing against each other for the fastest time.
  5. Metaverse Trivia Bingo: Participants fill out a bingo card with answers to trivia questions about the metaverse. The first person to get a bingo wins a prize.

→ Copywriting 

You can’t run events without copywriting. ChatGPT can help you write a copy that will grab people’s attention. Let’s give it a try:

Example #1. Landing Page copy

❓Question: 

Create compelling copy for the hero section of a landing page dedicated to an event on metaverse investments. 

✅ ChatGPT answer: 

Join us for the premier event on Metaverse Investments, where leading industry experts and top investors will come together to explore the exciting opportunities and challenges of investing in the virtual world. This one-of-a-kind gathering will delve into the cutting-edge technologies driving the growth of the metaverse, and provide a unique platform for networking and learning from the best in the business. Whether you’re a seasoned investor or just starting out, you won’t want to miss this exciting opportunity to be at the forefront of the next big thing in investing. Secure your spot now for an unforgettable experience!

Example #2. Email invitation copy

❓Question: 

Write an email invitation for this event. 

✅ ChatGPT answer: 

Subject: Join us for the Premier Event on Metaverse Investments

Dear [Name],

We are thrilled to invite you to the premier event on Metaverse Investments, taking place on [Date]. This exciting gathering will bring together leading industry experts and top investors to explore the opportunities and challenges of investing in the virtual world.

As the metaverse continues to grow and evolve, this is an opportunity to be at the forefront of the next big thing in investing. You will have the chance to hear from keynote speakers, participate in roundtable sessions, and network with fellow attendees. 

During the event, we will delve into the cutting-edge technologies driving the growth of the metaverse and provide insights into the potential for investment in this exciting new frontier. Whether you’re a seasoned investor or just starting out, you won’t want to miss this unique opportunity to learn from the best in the business. 

Don’t miss out on this unforgettable experience. Register now to secure your spot! 

We look forward to seeing you there. 

Best regards,

[Your Name]

Example #3. Social media copy 

❓Question: 

Write a LinkedIn post announcing this event.

✅ ChatGPT answer: 

Exciting news! We are proud to announce the premier event on Metaverse Investments, taking place on [Date]. Join us for a one-of-a-kind gathering of leading industry experts and top investors as we explore the opportunities and challenges of investing in the virtual world. 

At this event, we will delve into the cutting-edge technologies driving the growth of the metaverse and provide insights into the potential for investment in this exciting new frontier. Whether you’re a seasoned investor or just starting out, you won’t want to miss this unique opportunity to learn from the best in the business. 

Secure your spot now and be at the forefront of the next big thing in investing! #MetaverseInvestments #VirtualReality #InvestmentOpportunities 

Click the link to register now: [Insert registration link]. We can’t wait to see you there! 💻💰🌃 #metaversefuture

→ Researching 

You can also use ChatGPT for research. You can ask the AI tool to research and answer multiple event-related questions.

Example #1. Speakers

❓Question: 

What international speakers can I invite to talk at this event? 

✅ ChatGPT answer: 

  1. Jeremy Bailenson, Founder and Director of Stanford University’s Virtual Human Interaction Lab and author of “Experience on Demand.”
  2. Tim Sweeney, CEO and founder of Epic Games, the company behind the popular game “Fortnite.”
  3. Joichi Ito, Director of the MIT Media Lab and an expert on the future of technology and innovation.
  4. Anjney Midha, Partner and Global Head of VR/AR at KPCB, a venture capital firm that invests in early-stage startups.
  5. Maria Alegre, CEO and co-founder of Chartboost, a leading mobile gaming advertising platform.
  6. Amy Peck, CEO of EndeavorVR, a strategic advisor for virtual and augmented reality startups.
  7. Adam Arrigo, CEO of AltspaceVR, a virtual reality platform for social gatherings and events.
  8. Kaisa Helminen, Director of XR Partnerships at Unity Technologies, a popular game engine for virtual and augmented reality.
  9. Julian Mautner, Founder and CEO of Realit.y, a virtual reality ecosystem for the future of work and entertainment.
  10. Derek Belch, CEO of Strivr, a virtual reality training and development platform used by companies and sports teams.

Example #2. Venues

❓Question: 

What are the best venues for this event in Bilbao, Spain?

✅ ChatGPT answer: 

  1. Euskalduna Conference Centre and Concert Hall: With its modern facilities and versatile spaces, this venue is ideal for large events, conferences, and exhibitions.
  2. Azkuna Zentroa: This former wine storage facility has been transformed into a cutting-edge cultural center, with flexible spaces for events and exhibitions.
  3. Bilbao Exhibition Centre (BEC): This state-of-the-art facility offers a range of exhibition halls, conference rooms, and auditoriums for events of all sizes.
  4. Guggenheim Museum Bilbao: This iconic museum offers unique and modern spaces for events, with stunning views of the city and the river.
  5. Palacio de Congresos y de la Música Euskalduna: This venue features a concert hall, conference rooms, and a spacious exhibition area, making it ideal for large events and exhibitions.
  6. Sala BBK: This versatile venue features multiple event spaces, including a concert hall, conference rooms, and exhibition areas.
  7. Kafe Antzokia: This historic theater and music venue offers a unique atmosphere for smaller events and concerts.
  8. Deusto University: With its modern facilities and flexible event spaces, this university is an ideal venue for conferences, seminars, and workshops.
  9. Teatro Campos Eliseos: This classic theater is a popular venue for concerts, theater productions, and other cultural events.
  10. Teatro Arriaga: This historic theater is a beautiful venue for classical concerts, ballet performances, and other cultural events.

Example #3. Catering providers

❓Question: 

What are some of the best catering providers for this event in Bilbao, Spain? 

✅ ChatGPT answer: 

  1. El Club Allard: This Michelin-starred restaurant offers high-end catering services for events, with a focus on traditional Basque cuisine and innovative presentation.
  2. Casa Solla: This renowned restaurant offers catering services for events, with a menu that features traditional Basque dishes with a modern twist.
  3. Casa Roch: This popular restaurant offers catering services for events, with a menu that features traditional Basque dishes made with locally-sourced ingredients.
  4. La Viña del Ensanche: This modern restaurant offers catering services for events, with a menu that features creative dishes made with seasonal ingredients.
  5. Casa Jose Mari: This family-run restaurant offers catering services for events, with a menu that features traditional Basque dishes made with locally-sourced ingredients.
  6. Restaurante Zortziko: This restaurant offers catering services for events, with a menu that features traditional Basque dishes made with high-quality ingredients.
  7. Restaurante Gorria: This modern restaurant offers catering services for events, with a menu that features contemporary Basque cuisine made with locally-sourced ingredients.
  8. Restaurante Bermeo: This traditional restaurant offers catering services for events, with a menu that features classic Basque dishes made with locally-sourced ingredients.
  9. Restaurante Zazpi: This contemporary restaurant offers catering services for events, with a menu that features modern Basque cuisine made with seasonal ingredients.
  10. Restaurante Pintxo: This popular restaurant offers catering services for events, with a menu that features traditional Basque tapas made with high-quality ingredients.

→ Management 

If you’re running an event, you can use ChatGPT to manage RSVPs and keep track of guest speaker and attendee information. There are multiple ways in which it can do it: 

  • Keep track of RSVPs by collecting and storing information from attendees, such as their names, contact information, and any special requirements.
  • Send automated reminders and updates to attendees about the event, such as the schedule, location, and any changes to the agenda.
  • Keep track of guest speakers, including their availability, travel arrangements, and special requirements.
  • Provide attendees with information about the event, including the schedule, location, and transportation options.

→ Budgeting

Finally, ChatGPT can assist you in creating a budget for your event and tracking all of your expenses.

❓Question: 

I have €25,000 to run an event for 400 attendees in Bilbao, Spain. How should I distribute my budget to make it work?

✅ ChatGPT answer: 

When organizing an event with a budget of €25,000 for 400 attendees in Bilbao, Spain, it’s important to allocate your budget carefully to ensure that all aspects of the event are covered. Here’s a rough guide on how you could distribute your budget: 

  • Venue rental: Approximately €7,000 – €9,000.
  • Catering: Approximately €7,000 – €9,000.
  • Audio/visual equipment: Approximately €2,000 – €3,000.
  • Transportation and accommodations for guests: Approximately €3,000 – €5,000.
  • Marketing and promotion: Approximately €2,000 – €3,000.
  • Miscellaneous expenses: Approximately €2,000 – €3,000. 

This is a rough estimate, and your actual expenses may vary depending on the specifics of your event. It’s essential to obtain quotes from various suppliers and compare them to ensure you’re getting the best value for your money. You may also want to consider working with an event planning company, as they can help you manage your budget more effectively and ensure that all aspects of your event run smoothly.

Understanding The Limitations of ChatGPT 

While ChatGPTis a powerful tool, it is crucial to consider its limitations. It’s worth noting that it may not always provide the most accurate and relevant responses. Additionally, ChatGPT lacks emotional intelligence or intuition, so it may not always be to understand the context or nuances of a conversation. Finally, this tool can only answer questions and requests that it has been specifically programmed to handle. In other words, it won’t be capable of helping you with complex tasks. 

For example, we submitted the following request: A speaker needs to fly from London to Bilbao on the 10th of March. He needs to get back to London on the 13th of March. Give me some flight options.

That’s the answer we received: 

Wrap-up

Although it may have multiple limitations, ChatGPT is a powerful tool that can help professionals from various fields. Events aren’t an exception. ChatGPT can provide significant benefits for event planners and organizers, helping to streamline the planning process and freeing up time for more important tasks. 

Its natural language processing capabilities will assist you in generating ideas, copywriting, researching, managing, and budgeting your event. Overall, ChatGPT can be a valuable asset for event planners. Still, it is crucial to use it together with event management tools like Eventtia, to ensure the overall success of your event.

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