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Eventtia and HubSpot, step by step.

This guide shows how to send Eventtia registrations to HubSpot with our webhooks and API, as the contacts and properties you choose. Build it with n8n, with Zapier, or directly from your backend. Our team can build it with you as a scoped project.

Talk to us See the steps
Connection
Webhooks + APIContacts and properties you choose.
Tools
n8n, Zapier or your backendThree ways to build it.
Built by
Your team or oursOur build is a scoped, quoted service.
Timeline
1 to 4 weeksA simple webhook setup takes about one week.
Proposed mapping

What can move from Eventtia to HubSpot.

A proposed mapping to validate for your project.

  1. New registrationattendee_created
    Contact, created or updated
  2. Registration changeattendee_updated
    Contact properties
  3. Event created or updatedevent_createdevent_updated
    To define with your team
  4. Paymentpayment_created
    To define with your team
Attendance

Sync registrations and attendance to HubSpot.

Registration is only half the story. Your CRM also needs to know who came. Each change in Eventtia sends an attendee_updated webhook, so the record in HubSpot follows the attendee from registration to check-in.

01

Registered

A new registration creates or updates a contact, with the event in a property or in a HubSpot marketing event.

02

Checked in

When the attendee is scanned at the entrance, HubSpot shows it: a contact property, or the attendance status on the HubSpot marketing event.

03

Cancelled or changed

A cancellation, a confirmation, a rejection or a new attendee type updates the same record.

Two-way

Store the HubSpot ID in Eventtia.

On the first sync, HubSpot returns the ID of the record it created. Eventtia stores this ID on the attendee, in a private field that only admins see. Every later update carries the ID, so HubSpot finds the record directly. No search, no duplicates. Your systems can also write back through our REST API: update an attendee, or mark a registration as paid when your finance tool receives the payment.

01

First sync

HubSpot creates the record and returns its ID.

02

Stored in Eventtia

The ID is saved on the attendee, visible to admins only.

03

Every update

Check-ins, cancellations and status changes carry the ID back to HubSpot.

Three ways to build it

With n8n, Zapier, or directly.

With n8n

An n8n workflow starts on an Eventtia webhook, can read more data from our API, and writes to HubSpot with n8n's HubSpot node.

Low-code

With Zapier

A Zap sends Eventtia data to HubSpot with Zapier's HubSpot app. Our Zapier app is available on request: our team sets you up.

No code, on request

Directly

Your backend receives the webhook and calls the HubSpot API. Use this when you need full control or high volumes.

Full control
Steps

From webhook to HubSpot contact.

  1. Step 01

    Create two webhooks

    In Eventtia, create one account webhook for attendee_created and one for attendee_updated, with an authenticated API call, both pointing to your workflow or backend.

  2. Step 02

    Filter your events

    Account webhooks cover every event in the account. Keep only the events you want, and start with a test event.

  3. Step 03

    Connect HubSpot

    Create a HubSpot access token with the contact permissions you need. Then map fields and decide the matching key with your team.

  4. Step 04

    Test, then go live

    Run a few test registrations and check the contacts in HubSpot. Then switch on your real events.

FAQ

HubSpot integration questions.

How do I sync event registrations and attendance from Eventtia to HubSpot?

Eventtia sends a webhook for each new registration and each change, including check-in, cancellation and status changes. The integration creates or updates the HubSpot contact, and records attendance in a contact property or on a HubSpot marketing event.

Is the Eventtia and HubSpot integration two-way?

Yes. Eventtia sends event data to HubSpot through webhooks, and stores the HubSpot record ID on each attendee, so every update matches the right record. HubSpot or your other systems can write back to Eventtia through the REST API, for example to update an attendee or mark a registration as paid.

Can Eventtia store HubSpot record IDs?

Yes. Eventtia stores the HubSpot record ID on the attendee, in a private field visible to admins only. Every later webhook carries it, so HubSpot matches the record directly, with no search and no duplicates.

How does Eventtia connect to HubSpot?

Through Eventtia webhooks and the Eventtia REST API, mapped to your own HubSpot contact properties. You can build it directly, with n8n, or with Zapier. Eventtia does not use a generic one-click connector, so the integration follows your HubSpot model.

Can one Eventtia webhook cover all our events?

Yes. An Eventtia account webhook covers every event in the account, with no setup per event. In a group account, it can be limited to one entity's events.

Who builds the Eventtia and HubSpot integration, and how long does it take?

Your developers, with the Eventtia API and webhooks, or the Eventtia team, as a scoped and quoted project. It typically takes 1 to 4 weeks. A simple webhook setup can be live in one week.

Is there an Eventtia app in the HubSpot Marketplace?

Eventtia connects to HubSpot through webhooks and the Eventtia API, directly, with n8n or with Zapier. It is not a Marketplace app, so the mapping follows your HubSpot setup.

Planning a HubSpot integration?

Tell us what you need in HubSpot. We will tell you what the integration involves and who should build it.

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