Hosting a hotel event in 2025 has become much more than just about rooms, dining, and luxury amenities. It’s about creating experiences that leave a good impression on your guests and clients who book your hotel for events, whether it’s a destination wedding or a grand-scale corporate event.
However, making the entire hotel event process cycle seamless is no easy feat. There are many things to consider, and success is only guaranteed when the planning teams and different departments of your hotel (sales, banquets, finance, and rooms departments) can collaborate efficiently.
Just as with anything else, there is more than one way to do things. If you take the traditional manual approach, you risk overstretching yourself and falling behind your competitors, who are leveraging innovative tools to make the entire hotel event process cycle seamless, thereby maxing out booked rooms, selling venues, and unlocking revenue potential through automation and optimization.
In this post, we have reviewed the 7 best event management software options for hotels, discussing in detail what hotel event management software is and highlighting the key features to prioritize.
The short answer: Eventtia is the most complete all-in-one solution for hotels in 2025. But depending on your hotel size and needs, here are the top 7 picks compared side by side:
Best Event Software for Hotels (2025 Comparison)
Software | Best For | Key Features | Pricing |
Eventtia | Hotels seeking an all-in-one scalable solution | Registration, ticketing, CRM, branding, payments, analytics, check-in, mobile app | From $1,500 (custom quote) |
Cvent | Enterprise & large-scale events | Venue sourcing, exhibitor mgmt., engagement, reporting, mobile app | Contact for pricing |
Event Temple | Hotels needing strong sales CRM | Lead mgmt., eProposals, contracts, catering, automation | From $249/month |
Planning Pod | Small hotels & prospect nurturing | Banquet orders, floor plans, invoicing, F&B tools, ticketing | From $74/month |
EventMobi | Hotels prioritizing attendee engagement | Event app, gamification, surveys, networking, live display | From $500/event |
Tripleseat | Small teams with frequent bookings | Calendar mgmt., online booking, payments, reporting | Contact for pricing |
Whova | Hotels running virtual/hybrid events | Speaker mgmt., networking, streaming, badge mgmt., analytics | Contact for pricing |
While all of these platforms have strengths, Eventtia stands out as the most complete and scalable solution for hotels. Unlike niche tools that focus mainly on CRM, virtual engagement, or enterprise-level events, Eventtia combines everything hotels need, from room booking integration to branded guest experiences and powerful analytics, all in one customizable platform.
What Is Event Management Software for Hotels?
An event management software for hotels is a comprehensive solution that supports you in planning, organizing, promoting, and executing events efficiently within hotels.
They can come in two forms. First is a tool designed for handling specific tasks, such as ticketing or registration, and the other is an all-in-one software designed to cater to every aspect of a hotel event’s entire lifecycle, such as:
- Event marketing
- Building a registration website
- Handling event registrations and payments
- Integrating room bookings with event attendance
- Managing RSVPs
- Sending out branded confirmation, updates, and reminders
- Managing breakout sessions, catering schedules, and networking opportunities
- Providing a virtual platform for participants to network
- Providing analytics to measure success and ROI
What Features Should Hotels Look for in Event Management Software?
The list of features a hotel event management solution can have is endless, and deciding which ones you need can be overwhelming. We’ve analyzed all the options out there to bring you this list of the most essential features your event planning software should have.
Let’s discuss them in detail.
Integrated Event Registration & Ticketing
What is a hotel event management app without a process that makes it easy for guests to register, pay for tickets, and receive confirmations instantly? Event registration and ticketing are must-have features for any event management software.
An event management platform with ticketing and registration features makes it easy for hotel event planners to sell tickets, collect payments quickly, and manage sales all in one place.
By having a solution that integrates registration & ticketing, you don’t have to waste money printing out or collecting a bunch of paper tickets, plus you make the process seamless for attendees, which creates a good first impression for participants and clients, setting the tone for the entire event while reflecting professionalism, enhancing your hotel’s reputation.
Room & Venue Booking Integration
Another key feature for a hotel event management software is the ability to track hotel room and event venue bookings in one centralized place. Unfortunately, double-booking of events is common in the hospitality industry, and what makes this situation particularly unfortunate is that it can be avoided.
A robust event management solution, featuring an integrated room block management tool and venue booking, provides a clear view of your booking calendar, including booked rooms and venue spaces, on-hold events, and availability.
Look for add-on features like view in “event mode” or in “room/space mode” and features that automatically let you sync guest room reservations with event bookings to see real-time availability.
Seating and Diagramming
If you frequently host events, you probably have this covered. Still, with an event management tool, you can make this phase of turning a space into a functional, guest-friendly event environment in hotel event hosting even more seamless and fun.
Instead of relying on drawn layouts, find a solution that allows you to design your room scale digitally. Hospitality event planning tools can help you determine seating quickly by integrating online registration.
An excellent seating tool helps planners improve workflow, encourage attendee networking opportunities, and save valuable time, cutting down on manual processes while enhancing communication with stakeholders.
Payment Processing & Invoicing
We mentioned payment earlier when we were discussing the “Integrated Event Registration & Ticketing.” However, “payment collection” deserves its own section, and for good reason.
Hotels cater to both corporate and individual clients; therefore, they require an event management software that provides a secure and flexible billing system. Not only that, they need one that can handle multiple transactions simultaneously without the complicated, hidden processing fees often added by event management platforms.
An event management software solution with a robust payment feature will make it easier to track all your leads, event sales, billing, and payments for all your group sales/banquet event orders. The foundation for this is a comprehensive event customer relationship management (CRM) system.
A bonus of a robust payment and invoicing feature is that simplifying the payment process enhances the guest experience and helps hotels maintain a healthy cash flow, while also reducing the time spent chasing invoices.
Attendee Management & Communication
Managing participant registration, information, and communication with both your planning team and guests is a common event management feature that can help reduce no-shows, minimize guest confusion, and keep your hotel event business running smoothly.
However, you need a reliable event CRM solution to track this data efficiently.
In the past, a simple guest list would have been sufficient for managing this data. But in this time of enhanced attendee engagement and insights, you would be well served to identify software that supplies more functionality, including:
- Registration order and questionnaire response tracking
- Assigned seating chart creation
- Team collaboration
- Real-time sharing
- Advanced guest detail tracking, like VIP status, meal choices, session selections, and group assignments
- Name badge creation
- Email communications
- Attendee check-in app with QR code scanner and ability to sell tickets at the door
- Staff scheduling and tracking
- Event mobile app integration, etc.
Customizable Branding
Your ability to customize the application in various ways, including adding branding to event pages, e-tickets, registration portals, and emails, to reflect the hotel’s unique brand identity, is a valuable feature to consider because it lets guests feel like they are interacting with a professional, hotel-branded experience (which build trust) rather than a generic third-party platform.
The right hotel event registration software will not only allow you to customize the application to your needs, but it will also allow you to add reusable templates for repetitive tasks like proposals, contracts, and task lists.
Badging and On-Site Check-In
One of the most time-consuming efforts for event planners and hoteliers who frequently organize events is badge printing and stuffing. It is one of those activities that is most likely to force an all-nighter, and still, on the day of the event, you may observe a few typos on badges that require reprints.
Another time-consuming effort that will cause your team to break a sweat is on-site check-in (line registration).
Reports & Analytics
What is an event planning software without a reporting tool or dashboard to help you see and analyze your event planning effort and performance?
A comprehensive reports and analytics dashboard can provide you with a detailed overview of your event data, which is incredibly valuable in helping you understand exactly what happened at your events and how you can improve processes and results in the future.
With reports and analytics features, you can measure event ROI, track attendance rates, or simply determine which sessions people found most engaging at your hotel event.
That said, consider software solution with a user-friendly, mobile-friendly interface that can provide you with key metrics such as event booking conversion rate, guest satisfaction & NPS (Net Promoter Score), check-in & attendance rate, lead time & booking trends, repeat client & referral rate, food & beverage cost per guest, average spend per attendee, occupancy uplift from events, event revenue & profit margin and more.
7 Best Event Management Software for Hotels
To help you quickly find the best automated event management platform for hotel events, here is a list of the best 7 event management software in the marketplace:
1. Eventtia
Eventtia, used by major brands like Nike, Coca-Cola, and Cartier, is an all-in-one event management software designed to help organizations simplify every aspect of their event planning efforts.
For hotels, it’s a very powerful, scalable, and highly customizable choice because it merges several key event management features, including integrated event registration and ticketing, attendee management, and engagement, as well as customizable branding and powerful analytics, all in one unified system.
These features enable hotel event planning teams to quickly customize event pages to meet specific needs, including registration, payment processing, venue and room booking, communication, and branding.
But that is not all. Eventtia stands apart from other solutions with its unique solution that lets you always know where you stand with your event marketing efforts, participant registration and engagement, white-label branding, event bookings, scheduling, and event space availability, so you can deliver high-touch, personalized service to clients and leave a lasting impression with prospects.
With dashboard features and reporting tools, hotel event planning teams can track registrations, engagement levels, and even patterns of donations. These insights are important and can help your planning team make informed, data-driven decisions.
Additionally, your teams can communicate seamlessly with one another, manage volunteers, streamline check-ins, and also integrate Eventtia with your existing CRM, saving you time by keeping all your contacts and campaigns unified.
Key features
- Customizable event registration
- Ticketing for hotel events
- Social promotion
- Event management
- Event scheduling
- Event calendar
- Live streaming
- Email marketing
- Payment processing
- Report analytics
- Group registration
- Communication management
- Real-time chat
- On-site Check-in & Access Management
- Mobile access
- Gamification
- Attendee tracking
- Calendar management
- Surveys & feedback
- Contact management
- Exhibit/vendor management
Pricing
Eventtia offers customizable event management software pricing plans for hotels starting at $1,500. The final cost of your plan depends on several factors, including the number of registered attendees and the number of users on your Eventtia account.
2. Cvent
If you frequently host large-scale hotel events, such as conventions or product launches, Cvent is a powerful, all-in-one enterprise event management software designed for hosting these types of events. Its robust features help you simplify the planning process and manage each stage of an event lifecycle
Cvent provides hotel event planners with everything needed to find suppliers, venues, engage attendees, and capture essential event data.
While it may not be the ideal fit for smaller hotels and events, larger or enterprise-level hotel event planners should consider Cvent for their next client’s Global company meeting.
Key features
- Attendee engagement and networking
- Registration management
- Payment processing
- Project management and exhibitor management
- Data security & privacy
- Event reporting and insights
- Event websites and content management
- Communication tool
- Event mobile apps
- On-arrival license
- Task management
Pricing
Contact Cvent for pricing.
3. Event Temple
Event Temple is a cloud-based hotel and venue management solution used by hotels, wedding venues, event venues, restaurants, conference centres, and clubs to save time and increase revenue with their easy-to-use solution for hotels and venues.
It offers a suite of sales tools, including prospecting and lead management, eProposals and contracts, event management, and more.
Key features
- A robust CRM
- Integration capabilities with various applications
- Customizable templates
- Sales CRM and lead management
- Event and catering management
- E-proposals and digital documents
- Smart mail and email automation
- Report analytics
Pricing
Event Temple offers free trials, but plans start as low as $249 per month. You can also request a custom quote tailored to your specific needs.
4. Planning Pod
Planning Pod is a web-based event management software with over 20 integrated tools and packages to help hoteliers and event managers streamline their event details, teams, and attendees.
But that’s not all. One striking benefit of this tool is that it isn’t only focused on managing confirmed event bookings and boosting productivity. The platform is designed with prospect nurturing and business development in mind, making it particularly valuable for any profit- and results-driven event planner or organization.
Key features
- Banquet event orders
- Budgeting
- Contracts & e-signatures
- Event floor plan software
- Event design
- Seating charts
- Invoicing & payments
- Email communications
- Schedules & itineraries
- Food-and-beverage tools
- Registration
- Ticketing
- Checklists & task management
- Virtual event support
- Client portals
Pricing
Plans start as low as $74 per month.
5. EventMobi
EventMobi is a household name that has been empowering event planners for years with the tools to plan, promote, and run their events with ease.
Leading the way in innovation with their Experience Manager platform, which houses features such as registration, event apps, audience response, networking, notifications, live display, gamification, surveys, and analytics within a single system, EventMobi helps event planners and hoteliers create memorable events for their guests.
Key features
- Event creation
- Marketing and communications
- Email customization
- Contact list management
- Event operations
- Session scheduling
- Attendee engagement
- Event agendas and schedules
- Floor plans / maps
- Social media integrations
- Attendee networking
- Attendee surveys
- Reporting and dashboards
- Interactive content
Pricing
EventMobi offers free trials, but plans start at $500 per event and scale based on event size and selected features.
6. Tripleseat
Tripleseat is a comprehensive hotel event management application designed for small hospitality teams that handle frequent bookings and client coordination.
It is mostly used to manage private events, catering, and large party bookings. It stands out for its calendar and scheduling tools, which help prevent double bookings and improve response times.
While it is an effective tool, expect occasional bugs and a more limited mobile usability and customization capability.
Key features
- Calendar management
- Event scheduling
- Reporting/analytics
- Customizable forms
- Payment processing
- Online booking
- Floor plans
- Ticketing
- Multi-location management
- Third-party integration
Pricing
Contact Tripleseat for pricing.
7. Whova
Whova is a mobile event planning app designed to help organizers and exhibitors manage online registrations, marketing, lead retrieval, and virtual conferencing processes.
It includes a speaker center, which allows users to automate data collection processes, create webpages using pre-defined templates, and enables them to revise bios, headshots, and session details.
Key features
- Agenda management
- Mobile access,
- Event scheduling,
- Real-time updates, live streaming, and networking,
- Attendee management and tracking
- Special media integration
- Badge Management
- Guest List Management
- Calendar management
- Event scheduling
- Reporting and analytics
Pricing
Contact Whova for pricing.
Benefits of Event Management Software for Hotels
With the prevalence of event management software predicted to grow at a compound annual growth rate (CAGR) of 13.2% from 2025 to 2030, it’s apparent that an increasing number of organizations recognize the numerous benefits of having the right event management solution in their arsenal.
That said, here are a few benefits of adopting the right event management solution for your hotel’s event hosting:
- Increases your productivity by automating tasks such as attendee registration, room booking, sending reminders, and check-in
- Manages events from a single source
- Improves attendee experience
- Facilitates efficient team collaboration
- Boosts revenue through larger events and upsell opportunities like catering, AV, and accommodations
- Tracking of event participants
- Virtual event support
- Collects event data in real time
- Gathers event insights via a comprehensive dashboard and reporting tool that enables you to make data-driven decisions that ensure event success and improve future planning
- Builds better client relationships with customized event experiences that improve trust and repeat business
With Eventtia, you get all these benefits in a single, streamlined platform designed to help hotel event planners succeed.
Takeaway: Elevate Hotel Functions with the Right Event Management Software
Event management software for hotels is essential for hoteliers and event managers who want to consistently host successful weddings, corporate meetings, or global conferences.
However, determining the best software can be tricky. While all the event planning applications listed in this piece have remarkable features that can help ensure a successful hotel event, Eventtia stands out by offering customizable and robust features, as well as expert support trusted by global brands.
If you have a hotel event, be it a product launch, an award ceremony, or a fashion show coming up soon, Eventtia provides you with everything you need to plan, promote, and deliver exceptional events, all under your own brand.
FAQs
Here are answers to some of the most frequently asked questions about event management software for hotels:
What Is the Cost of Event Management Software?
The cost of event management software varies significantly from one platform to another. While some platforms offer basic features at no cost, platforms with robust features that can help ensure your event planning success can charge anywhere from $0 to $1,500 or more per month, depending on your needs.
Additionally, some platforms offering premium solutions may require you to request a quote for customized pricing based on your specific needs.
How Do I Integrate New Event Management Software in a Hotel?
Integration usually involves syncing the event platform with your hotel’s PMS (Property Management System), CRM, and payment systems. Eventtia offers onboarding support to hoteliers and event planners who require assistance during this phase.
How Can I Choose the Best Event Management Software for My Hotel?
First, assess your needs. You probably don’t need all of the features mentioned in this post.
Next, research different platforms using Google and industry sources, such as G2 and Capterra, to compile a list of potential event management software providers with which you can partner.
Review the features they offer that you need, along with their corresponding ratings. Read user reviews and consider taking their free trials to have a feel of how their solution works and its ease of use.
Lastly, in your decision-making process, prioritize tools that can expand and provide additional features as your needs grow.
That said, Eventtia is an excellent all-in-one choice for most hotels.
What Is an Event Management System for Hotels?
An event management system for hotels is a comprehensive solution that enables hotels to manage bookings, attendees, payments, and event logistics in a single, centralized system.
What Is the Best Software for Hotel Event Planning?
Eventtia stands out as an all-in-one event management software for hotels, offering robust features for registration, ticketing, communication, event promotion, analytics, and hosting in-person, virtual, and hybrid events, all within a user-friendly interface.
