Eventtia News

How to Create and Print Custom Event Badges

Victoria Rudi
August 23, 2017

Table of Contents

Have you ever used Word to create and print custom event badges? If not, consider yourself lucky. If you have, we understand your pain: a seemingly easy task can transform into a nightmare in matter of seconds. Setting up the labels, for example, may take hours, no matter how much Word experience you have, and the badge printing itself often ends up with many failed attempts or headaches.

By using an unfriendly system to create and print custom event badges, you run multiple risks. One of them is wasting valuable time on something that should take no more than a few clicks. Not to mention that you’re limiting your options, such as the ability to send the e-badges to your attendees via email, or print the badges on-site.

Powerful event management software instead, such as Eventtia, will provide you with an efficient tool to design and print custom event badges fully tailored to your needs.

Here’s a quick list of the benefits you’ll receive when using Eventtia’s badge generation and printing feature.

Feature #1. Ability to generate badges automatically

You can generate badges right away without having to manually include the attendees’ information. You can also personalize the badges with the information you need, such as the attendee’s company or place of employment, his or her home country or city, etc. The only thing you’ll have to do is enter the customized code on the badge (which is provided by the platform) and save the template.

Feature #2. Full control over how to print the badges

Eventtia enables you to choose between deskjet and thermal printing, thus deciding the type of badge you want your guests to wear. Deskjet printing lets you create the entire badge, while thermal printing refers to generating just attendees’ names, which you can subsequently then glue onto the already-made badges.

Deskjet printing

Thermal printing

Feature #3. Send the e-badges to your attendees before the event

Why print custom event badges when you can just have the attendees print their own before the event? Eventtia allows you to design the badge blueprint and then generate a specific code that you can email to your attendees. Having this code (in form of a download button), the future attendees can open the badge as a PDF and print it. When they attend the event, during the check-in, you can validate their identity by scanning the QR code from the badge, subsequently offering them a plastic holder for their badge.

Feature #4. Insert valuable data on the badge

If you decide to print custom event badges via deskjet printing (which means generating A4 type of printing), you can take good advantage of the paper space and include valuable information about the event. For example, you could have sponsor logos, the event schedule, the venue Wi-Fi password, etc.

The good news is that you can benefit from all these features simply by configuring the attendee badges with just a few clicks. Here’s how:

Step 1.

Go to the Attendees module and click Types.

Step 2.

Choose an attendee type and click Edit.

Step 3.

Go to Badges.

Step 4.

Choose the Printer type, the Orientation, and the Paper Type.

Step 5.

Decide if you want to print badges using the capital letters or not.

Step 6.

Personalize the badges, by deciding the things you’d like to highlight on the credentials. Eventtia provides you a wide range of tags (assigned to different types of information about your attendees), which you can introduce automatically on the badge.

Step 7.

Click Save. You’ll generate the badges automatically without having to supply the attendees’ information manually.

There’s nothing easier than to generate and print custom event badges with Eventtia.

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Victoria Rudi
Senior Content Specialist
With a Master’s degree in Event Management and a keen follower of SaaS technologies, Victoria is an event content master, producing insightful and valuable for Eventtia’s blog and beyond

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