Organizing virtual events has become a popular way of connecting with people and sharing information. With the advancement of technology, there are now several sophisticated platforms that have all the features necessary to successfully organize, host and manage virtual events.
This article discusses the 5 best virtual event software platforms & systems currently available in 2023. We will go over their features, usability and pricing so you can decide which one is right for your needs.
From comprehensive live streaming services to easy-to-use webinar platforms, these five solutions are sure to make organizing your next virtual event fast and painless. So read on to learn more about each platform’s capabilities!
What Is Virtual Event Software?
Virtual event software refers to a variety of platforms and systems developed to facilitate virtual and hybrid events, including webinars, conferences, and trade exhibitions.
These new solutions enable event organizers to create interactive and engaging experiences for attendees, including live streaming, virtual booths, and networking opportunities, among other things.
With the advent of remote work and the necessity for socially distant events, virtual event software has become an indispensable tool for businesses, organizations, and individuals seeking to connect and communicate.
Whether you want to conduct a virtual trade expo, employee training sessions, or a virtual summit, the appropriate virtual event software will help you bring your event to life and give your participants relevant experiences.
Benefits of Using a Virtual Event Software
First and foremost, virtual event software gives the flexibility of holding events from any location in the world without the inconvenience of physical travel.
Attendees can participate in events from their laptops, cellphones, or tablets, without having to worry about travel expenses or time constraints. In addition, virtual events enable you to access a global audience and broaden your brand’s geographic reach.
Customizable and Interactive
Second, virtual event software offers a platform that is customizable and interactive, allowing you to engage with your audience.
Virtual events offer a variety of ways to engage and entertain guests, including virtual trade fair booths, live question-and-answer sessions, and interactive games.
Moreover, virtual events provide significant analytics and data on attendee participation, which can be utilized to guide future event tactics and enhance the entire experience.
Saves Time and Money
Thirdly, virtual event software saves time and money compared to conventional in-person gatherings. There are no printing or shipping costs connected with virtual events, and setting up a virtual event platform is substantially less expensive than renting a real space.
In addition, virtual events reduce travel and hotel expenses for attendees and organizers, making them a more cost-effective option.
Finally, virtual event software is environmentally friendly since it eliminates the carbon imprint of actual events. With virtual events, there is no need for actual supplies or transportation, reducing the environmental impact.
Virtual event software offers a variety of advantages and is the best option for your upcoming event. In the events sector, virtual events are a game-changer due to their capacity to reach a global audience, provide a highly flexible and engaging platform, save time and money, and cut carbon emissions.
The Top 5 Virtual Event Software in 2023
Eventtia is the perfect solution for anyone looking to host an unforgettable virtual event. The virtual event platform offers a wide range of tools to help make the event planning process a breeze.
From a virtual main stage that acts as the home base for the event to a central dashboard that helps organizers keep track of everything, Eventtia has you covered.
The virtual event software also integrates with popular streaming platforms like YouTube, Zoom, and Vimeo, making it easy to broadcast and view the event.
Additionally, the intuitive matchmaking tool pairs up attending businesses or individuals based on data insights, helping to create meaningful connections between attendees.
One of the biggest challenges of hosting a virtual event is managing the registration and payment process. But with Eventtia, this becomes a non-issue. The platform helps create registration and landing pages and integrates with popular payment software like Stripe and PayPal to streamline the process. This way, you can focus on what’s important – the event itself.
Price: The pricing information for this software comprises three main plans, namely; Express, Digital and Enterprise. And the pricing depends on the number of attendees. Check Eventtia’s pricing by clicking on this link.
- Mobile App
- Event Marketing
- Check-In App
- Online Registration
- Virtual Stage
- Calendar Widget
- B2B Matchmaking
The major objective of this platform is to empower everyone who is willing to produce their own event to do so thanks to its easy-to-use platform.
Events are a powerful tool for companies, brands, and individuals to connect and share experiences, and this platform sure helps people make the most of that.
Whether you’re a seasoned event planner or a newcomer to the scene, Eventtia has everything you need to make your virtual event a success. So why wait? Start planning your event today with Eventtia!
Hopin is a comprehensive virtual event platform that can help you organize and execute engaging and impactful events, regardless of their size. Those that want to take their virtual events to the next level and leave a lasting impression on attendees may consider this option.
The platform is meant to provide event organizers and participants with an easy and seamless experience. It provides a variety of features that make it easy to host interactive, engaging, and entertaining virtual events.
Price: It comes with a free plan and an advanced plan. For the advanced plan, the vendors need to be contacted.
- Virtual Venue
- Event Marketing
Hopin’s scalability, which allows it to support events of any size, from tiny internal meetings to conferences with thousands of people, is one of its most notable characteristics. This makes it a great choice for a vast array of businesses, from small startups to major corporations.
This platform is also user-friendly and straightforward to navigate, making it simple for guests to travel between different rooms and participate in hands-on seminars and one-on-one meetings.
The marketing suite provided by Hopin is another important benefit. It offers graphic design tools that enable the creation of unique and personalized virtual experiences that reflect the brand of your organization.
This might help you engage your audience and leave an impression that lasts. Additionally, the platform delivers an array of analytics and reporting options that provide you insights into your event’s performance, including ticket and registration management, attendee data, and engagement metrics.
StreamYard video broadcasting is an additional Hopin highlight. This tool enables you to create polished and professional-looking video material, elevating the ambiance of your virtual events above that of a simple video chat room.
This can help you distinguish yourself from other virtual events and more effectively engage your audience.
Overall, Hopin is a fantastic option for anyone planning a virtual event in 2023. It includes everything you need to create a memorable and powerful experience for your attendees, including an easy UI, scalability, marketing suite, and video broadcasting capacities.
Watch Out For: It can be expensive for some companies.
vFairs is a leading virtual event software that offers an unparalleled virtual experience for event organizers and attendees alike. With its immersive 3-D environments and customizable avatars, vFairs recreates the atmosphere and excitement of physical events.
The platform is designed to simulate a real-life event venue, allowing attendees to easily navigate and explore the different exhibitor booths, poster halls, job boards, and shopping areas.
One of the key features of vFairs is its centralized live help desk, which provides quick and effective support for attendees during the event.
This helps to resolve any technical issues, ensuring a smooth and seamless virtual experience. Additionally, vFairs has a dedicated support team available before, during, and after the event to assist with any questions or concerns.
Price: For the pricing information for this software, a request needs to be made to the vendors.
- Virtual Environment
- Virtual Exhibit Hall
- Chat and Networking
- Event Gamification
- Event Sponsorships
- Event Builder
- Specialized Features
- Accessibility Features
- Mobile Event App
- vFairs Discover
In terms of presentations and webinars, vFairs has virtual auditoriums and presentation halls that provide an immersive and engaging experience for audiences. The platform also includes interactive tools such as chat and gamification features, allowing attendees to actively engage with speakers in real-time.
Overall, vFairs is an excellent choice for those looking to host a virtual event in 2023. With its immersive virtual environments, customizable avatars, and interactive features, vFairs offers an event experience that is unlike any other.
Whether you’re looking to host a virtual trade show, conference, or career fair, vFairs is sure to make your event a success.
Watch Out For: It has no free version.
BigMarker is a virtual event platform that stands out from the crowd due to its level of customization. It offers a perfect balance of simplicity and flexibility, allowing event organizers to create truly unique and engaging experiences.
With over a dozen virtual event modules such as lobbies, main stages, expo halls, networking areas, and on-demand galleries, organizers have the freedom to mix and match the features they need to create an unforgettable event.
And if you need to repeat the event, no problem! BigMarker makes it easy to duplicate previous events and make tweaks as needed.
One of the standout features of BigMarker is the built-in broadcast studio, which is perfect for creating high-quality webinars and live-stream events.
The video player is smooth and seamless, and can easily be streamed to Facebook Live or YouTube, with a media hub for on-demand content. Event organizers can also include interactive elements such as polls and special offers within video, making the experience much more engaging for attendees.
Price: For the pricing information for this software, a request needs to be made to BigMarker’s vendors.
- Virtual Events
- Hybrid Events
- Virtual Venue
- Event Badging
- In-Person Events
- Demand Generation
- Revenue & Monetization
- Community Platforms
- White Label
In terms of branding and navigation, BigMarker gives event organizers complete control to create a one-of-a-kind virtual event that reflects their company’s unique style and personality.
With breakout sessions, exhibitor halls, networking meetings, and gamification, event organizers can create truly immersive virtual experiences that rival in-person events.
And with chat, Q&A, polling, and handout features, attendees can actively participate and engage with the content and speakers, fostering a sense of community and interaction.
Overall, BigMarker is a virtual event platform that offers a lot of flexibility, customization, and interaction options to help event organizers create truly unique and memorable experiences for their attendees.
With over a decade of experience in the virtual events space, BigMarker continues to innovate and push the boundaries of what is possible in virtual events.
Watch Out For: It has no free version.
Accelevents is another industry-leading virtual event software that provides a complete set of tools for hosting a successful virtual event.
With its all-inclusive approach, you can manage the entire event and create an experience that will make a lasting impression on your attendees.
From the virtual expo floor with customizable booths to the different stages and breakout rooms, Accelevents has everything you need to bring your online event to life.
The software is suitable for a variety of virtual events, including conferences, trade exhibits, product launches, and career fairs. Even workshops, one-on-one networking events, and social gatherings are simple to organize.
With the platform’s user-friendly interface, you can tailor your event to your audience and provide them with an unforgettable, interactive experience.
Price: For the pricing information for this software, a request needs to be made to Accelevents’ vendors.
- Ticketing & Registration
- Event Check-In
- Badge Printing
- Lead Capture
- Attendee Engagement
- Event Customizations
- Main Stage & Breakouts
- Live Streaming
- Exhibitors & Sponsors
Accelevents is a good option for nonprofits seeking to create successful fundraising events due to its virtual auction capabilities. The software also manages event marketing and registration, both of which may be segmented to make it easier to target your audience and gather the right attendees.
The platform provides end-to-end event management, so you can rest easy knowing that everything is in order.
You can take ownership of your virtual event and create a one-of-a-kind, customized experience for your attendees. Accelevents has you covered whether you choose to organize a conference, trade show, or product launch.
Accelevents is the best option if you’re looking for a virtual event platform that offers a variety of features, is very intuitive, and can assist you in hosting a successful virtual event.
With its all-inclusive approach and vast feature set, you can host an event that will make a lasting impression on your attendees.
Watch Out For: It has no free version.
Factors to Consider When Choosing a Virtual Event Software
Choosing the best software for virtual events might be difficult, but with the appropriate knowledge and direction, it can be a breeze.
Number of Attendees
Firstly, you need to assess the size of your event and the number of attendees you expect. Some software can manage small events with only a few participants, while others can accommodate enormous events with thousands of people.
Type of Event
Second, you should consider the type of event you are hosting. Other software is built for more interactive events, such as trade exhibitions and conferences.
Next, you should evaluate the features provided by each software. It’s necessary to offer tools such as video conferencing, screen sharing, chat, and audio options for attendees.
You should also evaluate the level of customization offered and the possibility to apply branding to your virtual event.
Ease of Use
Consider the ease of use of the software for both you and your attendees. You want a software that is simple to use so that you can concentrate on putting on a spectacular event, rather than wasting time with technology.
The cost of the software is an additional crucial consideration. While it is crucial to acquire the features you require, you must also avoid overspending. Some software is available on a subscription basis, but others demand a single payment. Check your budget to ensure that the program you select is within your price range.
Finally, it’s crucial to assess the support supplied by the software company. If you face any troubles during your virtual event, having access to dependable customer assistance might make all the difference.
Check the availability of assistance and the ways for contacting the support team, such as email, live chat, and phone.
In conclusion, selecting the appropriate virtual event software takes careful consideration of a number of variables, including the size and style of the event, the capabilities provided, the convenience of use, the cost, and the level of support.
By taking the time to assess each program and choose the proper one for your event, you can ensure a successful and stress-free virtual event.
In conclusion, virtual events are the new norm, and it is crucial to select the platform that best suits your specific requirements. These five virtual event software, platforms and systems offer a range of features and capabilities to make your virtual event a success.
Options are limitless, ranging from interactive engagement tools to personalized branding options. These platforms have you covered whether you are conducting a virtual conference, trade show, or webinar. Choose the one that corresponds with your objectives and make your 2023 virtual event stand out.