When it comes to event registration, first impressions matter, and clunky forms can be a fast track to losing attendees. In fact, around 34% of people who start an online form fail to complete it, usually because it’s too long, there are technical issues, or it’s not optimized for mobile devices. If you’re organizing an event, you can’t afford to lose attendees before they’ve even registered.
Typeform helps businesses boost engagement and collect information more effectively. Whether you’re planning a webinar, conference, workshop, or company retreat, Typeform can make registration intuitive, personal, and efficient. In this step-by-step guide, we’ll walk you through exactly how to use Typeform for event registration, so you can create a frictionless sign-up experience that gets results.
How To Set Up Typeform for Event Registration
To set up a smooth and professional-looking registration form with Typeform, just follow these steps:
1. Log in to your Typeform dashboard and select “Create a new form” from the menu on the left-hand side.
2. Choose how you want to build your form, whether you’re starting from scratch (designing a custom, branded form for your event), importing questions from Google Forms, or using AI to help generate your form.
For this example, we’ll create a form from scratch.
3. You’ll then enter Typeform’s builder, where you can create your form. Start by choosing the question type you want to use, remembering that options like multiple choice are faster and easier for users, while requiring long answers may make your customers abandon the form before registering for your event.
4. Continue to add questions until you’ve gathered all the necessary information from your attendees.
Make sure you’ve captured all the important information you need, which (depending on the type of event you’re organizing) might include:
- Name
- Email address
- Phone number (optional)
- Organization or affiliation
- Date or session preferences (if applicable)
- Dietary restrictions or accessibility needs
- Any other custom questions related to your event
Use multiple-choice, short text, or dropdown formats depending on your needs. You can also break up your form using welcome screens or statement blocks to guide users through it smoothly.
5. Next, you can design and brand your form. Click the “Design” tab to change fonts, colors, and background images to match your event’s branding.
Remember to add your logo and choose a theme that reflects the tone of your event, whether it’s formal, fun, creative, or corporate.
6. The “Preview” button opens a preview of your form so you can check everything looks good before making it live. Based on the preview, you can return to editing your form if you need to make any changes.
7. Once you’re happy with how everything looks, it’s time to share your form. Once you hit “Share”, anyone with your form’s link will be able to view and complete the form.
You can share the form’s link on your social platforms or via email, and you’ll also see the embed code to add your form to your website.
The Benefits of Using Typeform for Event Registration
With its conversational, one-question-at-a-time layout, Typeform keeps users focused and reduces drop-offs. Plus, Typeform’s sleek, customizable templates help you create a form that reflects your event’s branding and professionalism without the need for coding.
You can integrate Typeform with tools like Google Sheets, Mailchimp, HubSpot, or Zapier to automate confirmations, manage data, and trigger workflows. Also, every Typeform is responsive by default, making registration easy for attendees using phones or tablets.
The Limitations of Using Typeform for Event Registration
Typeform is good for creating simple, visually engaging registration forms, but it does have limitations, especially for larger or more complex events. For example, Typeform lacks built-in tools for payment processing, ticketing, agenda management, or attendee tracking, which are often essential for corporate conferences, multi-day events, or large-scale gatherings.
It also doesn’t offer features like badge printing, on-site check-in, or seating assignments that full-service platforms provide. If you’re managing a high-volume event with multiple sessions, speakers, or logistics, you may benefit more from a dedicated event management platform like Eventtia. Typeform works best when simplicity and design are top priorities, but for robust functionality, you may need to level up.
Eventtia: Your All-in-One Event Management Platform
While Typeform is ideal for smaller or more casual gatherings, it can fall short when you’re managing larger events with more moving parts. That’s where Eventtia comes in. Designed as a robust, all-in-one event management platform, Eventtia offers many advanced features like built-in payments, real-time analytics, and on-site check-in tools to help you deliver high-impact experiences with ease.
Deliver a Seamless Registration Experience
We already mentioned how the registration experience can cause drop-off if it’s not simple, streamlined, and quick. With Eventtia, you can create fully branded, multilingual registration forms tailored to different attendee types. Forms can be embedded directly on your website or landing page, making the sign-up process smooth and accessible for all.
If you want to know more about how Eventtia can simplify event registration, read why UNTEC (National Union of Construction Economists) chose the platform for its ability to handle segmented registration workflows and allow participants to register for exclusive sessions based on their attendee category.
Manage Payments with Ease and Boost Event Revenue
Eventtia includes built-in, secure payment processing. You can accept multiple currencies, apply discount codes, offer early-bird pricing, and even sell merchandise or upgrades without needing third-party plugins. Whether you’re running a paid seminar or a multi-day international conference, Eventtia helps you maximize ROI while keeping transactions simple and secure.
Simplify On-Site Check-Ins
Eventtia’s intelligent check-in system uses QR codes to ensure quick, organized entry on event day. It also supports real-time updates and last-minute registrations, helping you stay flexible when it counts. Waste2Worth leveraged Eventtia’s check-in app to manage unexpected walk-ins and keep venue access running smoothly, without any bottlenecks or delays during their event.
Make Smarter Decisions with Real-Time Insights
Track registrations, attendance, and payments in one centralized dashboard, and integrate your data directly into your CRM. Eventtia’s real-time analytics allow you to measure performance and participant behavior as your event unfolds. Just Mexico, a company that hosts multiple in-person events each year, uses these insights to retarget past attendees and drive stronger results for future events.
Final Thoughts
Typeform is an excellent tool for straightforward event registration, especially for smaller or more informal gatherings. Its intuitive design and ease of use make it a strong starting point, but when your event grows in size or complexity, you’ll need a platform that can keep up.
That’s where Eventtia shines. With end-to-end features like customizable registration flows, secure payment processing, on-site check-ins, and real-time analytics, Eventtia empowers you to run professional, high-impact events with less stress and more control.
Whether you’re aiming to boost ROI, streamline operations, or create a more personalized attendee experience, Eventtia gives you the tools to succeed. Ready to elevate your events? Schedule a demo and see how Eventtia can transform your event management process.
