Event Software

Hopin vs Cvent: Which Event Management Software is Best?

Mike Khorev
June 20, 2023

Table of Contents

For event planners in today’s digital era, event management software has become an essential solution to help them plan, organize, and execute their events. 

In practice, the event management software can help the event planner in many different ways: from enabling online event registration to speaker scheduling to managing logistics, so the event planner or event organizer can save their time, money, and resources while ensuring the event runs smoothly in the most efficient way. 

Today, there are so many different event management options available with different pricing and features to offer. So, choosing the right one that aligns with the event planner’s unique needs and goals can be a daunting task.

With that being said, Hopin and Cvent are two of the most popular event management software solutions available on the market at the moment. Both of them offer rich sets of features with flexible pricing options, but both have gained significant popularity in recent years.

So, which of them is the right solution for you? Or is there any better alternative available at the moment? How do you choose the right event management software for your needs?

In this article, we will take a closer look at Hopin and Cvent, the features offered in each of their pricing plans, the pros and cons of each platform, and how each of them can benefit you in organizing successful events.

Without further ado, let us begin.

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Hopin vs. Cvent: Which One is Better?

As event management solutions, both Hopin and Cvent offer similar core features and capabilities.

However, each of them offers its own unique features and benefits. 

To determine which event management platform  is right for you and make an informed decision, you may want to first consider the following questions:

  • How important is your event according to your business objectives?
  • What specific objectives do you have for your upcoming event? 
  • What type of event are you planning to host? Virtual, in-person, or hybrid?
  • Would you like to incorporate additional features and tools, like an online registration system or a mobile app?
  • How much control do you desire over the design of your event page? 
  • What level of customer service is necessary for your needs?
  • Which platform provides the best value for your investment? 
  • Can you customize the chosen platform to meet your unique needs?
  • How much is your budget?

Your answer to these questions and our in-depth comparison below should help you choose the event management solution that best fits your unique needs. 

Hopin: An Overview

Hovin is a relatively new player in the event management software niche, having founded only in 2019 in response to the global COVID-19 pandemic. Despite its young age, however, Hoipin has grown very rapidly in recent years. 

By offering an extensive set of features with a user-friendly, intuitive interface, Hopin has become a popular choice for many event planners all around the world.

Key Features

  • Event creation and management: Hopin allows users to easily set up and manage various types and sizes of events, including webinars, conferences, trade shows, workshops, webinars, and more.
  • Interactive networking features: Hopin offers modern interactive tools like one-on-one video conferencing, chat rooms, and virtual networking rooms, to improve the quality of virtual interactions among attendees, speakers, and sponsors/exhibitors.
  • Virtual event capabilities: Hopin offers a range of features to facilitate engaging virtual events, such as live streaming capabilities, breakout sessions, Q&A sessions, polls, virtual sponsor booths, and others.
  • Event registration and ticketing: streamlining the event registration process with customizable registration forms. Event planners can easily manage ticket sales and attendee information accurately. 
  • Analytics: Hopin offers robust analytics, insights, and reporting features. Event planners can keep track of attendee engagement, ticket sales, session popularity, and other metrics to measure event performance.
  • Third-party integration: Hopin offers seamless integration with popular tools like Google Calendar, Salesforce, HubSpot, Zoom, and Microsoft Teams, among others.

Hopin’s Advantages over Cvent

With the key features we’ve discussed, Hopin offers some unique advantages over Cvent:

  • Affordability: Hopin is more affordable than Cvent, starting at $67/month (May 2023) with a very decent free-forever plan. This makes Hopin an ideal option for smaller events. For smaller events, Hopin is an option.
  • Ease of use: Hopin offers a more intuitive interface that is easier to use for event planners/organizers and attendees regardless of their technical proficiency
  • Virtual event capabilities: Hopin offers a wider range of virtual event features such as virtual networking and live streaming
  • Strong community: Hopin has a strong community of event planners and organizers who regularly share tips, resources, and best practices on how to make the most of the platform. This is on top of Hopin’s reliable and prompt customer support.

Hopin’s Pricing Options

Hopin offers three different pricing tiers:

1. Free Plan

  • Monthly
  • Price: $0/month
  • Features:
    • Complete virtual venue with stage, sessions, networking, and expo areas
    • Customizable registration
    • Basic analytics
  • Limitations:
    • 1 admin seat
    • Unlimited events
    • 2 hours event length
    • 100 registrations per event

2. Starter Plan

  • Monthly or Annual
  • Price:
    • Monthly: $99/month
    • Annual: $67/month (save 32%)
  • Features:
    • All features in the Free plan, plus:
      • RTMP and breakout rooms
      • Canvas no-code website builder
      • Recordings and replay center
  • Limitations:
    • 1 admin seat
    • Unlimited events
    • 3 days event length
    • Can host events with more than 100 registrations

3. Business Plan

  • Single Event (Annual option available)
  • Price: $6,000 for a 3-month plan
  • Features:
    • All features in Starter plan, Plus:
      • Multiple stages and advanced branding
      • Advanced analytics with CRM and API integrations
      • Custom emails and magic links
      • SSO available
      • Hybrid event capabilities
  • Limitations:
    • 10+ admin seats
    • Unlimited events
    • Custom event length
    • Custom registrations

Hopin User Reviews

On the prominent software review site G2.com, Hopin has an average rating of 4.5 stars from 867 reviews.

Cvent: An Overview

Cvent has been a leading event management software solution for decades, having served over 26,000 customers in over 100 countries since its foundation in 1999. 

Cvent offers a comprehensive suite of tools and services to help plan, manage, organize, and execute events of any type and size, be it in-person, virtual, or hybrid events.

Key Features

  • Event registration and ticketing: with Cvent, you can easily create customized event registration pages and custom tickets. Manage ticket sales and registrations efficiently with various registration options, such as waitlisting, single/group registration, and session selection.
  • Event website builder: easily build a professional-grade website for your event with a drag-and-drop website builder, even without any coding knowledge.
  • Venue sourcing and management: tools for finding and comparing event venues. Easily send RFPs (Request for Proposals), negotiate your contracts, and manage logistics straight from Cven’t software.
  • Attendee management: Cvent offers various tools to help you manage attendee data, track registrations/check-ins, and interact with attendees. Cvent also offers automated reminders and personalized communication capabilities.
  • Event mobile app: Cvent’s mobile app provides more versatility and accessibility for event attendees to access information, schedules, and interactive features about the event straight from their smartphones.
  • Advanced analytics: Cvent provides advanced reporting and analytics tools, providing you valuable insights into your event’s performance and ROI. 

Cvent’s Advantages over Hopin

As a more established event management software, Cvent has some unique benefits over Hopin:

  • A wider range of features: at least at the moment, Cvent offers a more robust set of features than Hopin, like more event registration features, marketing/promotion tools, attendance tracking, a virtual trade show platform, a dedicated account manager, custom integrations, and more.
  • Global reach: at the moment, Hopin is focused on the US and European markets, but Cvent has a more global reach with customers in over 100 countries. Cvent offers access to a global community and resources, which can be advantageous for planners hosting events in different regions. 
  • More robust customer support: Cvent offers more robust customer support with a dedicated team of experts to help you plan, organize, and execute your event.
  • Venue sourcing expertise: over the years, Cvent has established itself as a prominent leader in venue sourcing with a vast database of venues and an intuitive venue finding and comparison tool. This is especially useful for event planners who often host events in different locations/countries.
  • Extensive integrations: Cvent offers integration with more tools and solutions than Hopin, including Microsoft Outlook, Salesforce, Oracle, SAP, Google Workspace, and various other CRM systems, payment gateways, and marketing automation platforms.

Cvent’s Pricing Options

Cvent’s pricing for all of its event management products and services is variable and will be priced based on the account registration volume for your event and the advanced features activated in the custom plan.

Cvent does not openly disclose its pricing and doesn’t offer tiered pricing plans, and you’ll need to contact Cvent to get a custom quote.

Cvent User Reviews

On the prominent software review site G2.com, Cvent has an average rating of 4.3 stars from 1,729 reviews.

Should I Consider a Different Solution?

As we can see from the discussion above, both Hopin and Cvent certainly have their own strengths and weaknesses. 

Choosing between Hopin or Cvent for yourself or your business will ultimately depend on your budget and specific needs, but in general:

  • Hopin is a more affordable solution with more focus on virtual events
  • Cvent is a more established solution with a better set of features and global reach, but it’s (much) more expensive
  • Hopin is also an easier to use platform with a more intuitive interface, making it an ideal solution for teams with less technical expertise. 

Once you have considered these factors, you can start to compare the two platforms and choose the right one according to your unique needs. 

However, if both Hopin and Cvent don’t fit your specific needs and budget, there is yet one more option you should consider.

Eventtia is another popular event management software offering somewhat of a hybrid of Hopin and Cvent. Eventtia offers a robust set of features comparable to Cvent, but an intuitive user interface comparable to Hopin. Eventtia also offers excellent customer support, comparable to what’s offered by Cvent, while having a more affordable and transparent price.

Eventtia also offers custom event planning templates and tutorials to help you plan and execute your next successful events.

Key Features of Eventtia

Here are some of the key benefits of using Eventtia:

  • Easily manage your event program, schedule, and attendees all in one place
  • Simplify attendee tracking with Eventtia’s tools, which allows you to know what your attendees are doing in real time and improve your event accordingly. 
  • Run mass emailing campaigns with ease thanks to Eventtia’s robust engine for targeted emailing. 
  • Manage your attendee list easily with Eventtia’s intuitive interface, which lets you keep track of who’s coming and going with ease. 
  • Collect feedback from attendees with a robust event survey tool.
  • Live support to ensure you always have someone to help you if any problems arise

In addition to these great features, Eventtia also provides custom event planning templates and tutorials to help make your event successful. 

Wrap-up

If you need assistance with event planning and execution, there are solutions like Hopin, Cvent, or other Cvent’s alternatives that can help you.

If Cvent or Hopin can fulfill your event requirements, you should choose one of them. However, if they aren’t a perfect fit, you might want to consider Eventtia. 

Eventtia boasts a user-friendly interface, advanced features, and exceptional customer support, all of which are crucial to planning a successful event. Eventtia is an excellent choice for event planners who want to make a lasting impression. 

Give it a try and see for yourself how Eventtia can benefit your next event. You won’t regret it.

Discover how Eventtia helps world-leading brands digitize and scale their events

Learn more

Discover how Eventtia helps world-leading brands digitize and scale their events

Mike Khorev
Inbound Marketing Consultant

All-in-one event management software